Privacy Statement for www.scarecrows.bizPrivacy Policy for Kington Langley Scarecrow FestivalLast Updated: February 25, 2026
At Kington Langley Scarecrow Festival (operating www.scarecrows.biz), we are committed to protecting your privacy. This statement explains how we handle personal data collected online via our website and Google Forms, as well as offline via paper programmes and event entries.
1. Information We CollectWe collect and process the following types of information:
2. How We Use Your InformationWe use your data strictly for the following purposes:
3. Lawful Basis for ProcessingUnder UK GDPR, we rely on the following legal bases:
4. Data Sharing & Third PartiesWe do not sell your data. We only share it with trusted service providers:
5. Data Retention (How long we keep it)We do not keep data longer than necessary. Our policy is:
6. CookiesOur website uses cookies to improve your experience. These include:
7. Your RightsYou have the right to ask for a copy of your data, request corrections, or ask us to delete your information entirely. To exercise these rights, please contact us via our website contact form or email [email protected].
At Kington Langley Scarecrow Festival (operating www.scarecrows.biz), we are committed to protecting your privacy. This statement explains how we handle personal data collected online via our website and Google Forms, as well as offline via paper programmes and event entries.
1. Information We CollectWe collect and process the following types of information:
- Online Data (Google Forms/Website): Names, email addresses, phone numbers, and addresses provided when you register as a volunteer, enter a scarecrow, or sign up for our fundraiser.
- Offline Data (Paper Programmes): Names and contact details (phone/email) provided by visitors on paper entry forms for prize draws or competitions.
- Marketing Data: Email addresses and names for our mailing list, collected via website buttons or "opt-in" tick boxes on paper programmes.
- Technical Data: Cookies and usage data (IP address, browser type) when you visit our website.
2. How We Use Your InformationWe use your data strictly for the following purposes:
- Event Management: To coordinate scarecrow builders, manage volunteer shifts, and organize fundraiser attendance.
- Competitions: To contact prize winners from paper programme entries.
- Communications: To send you news about the festival if you have explicitly opted into our mailing list.
- Legal & Tax: To maintain records required by law (e.g., financial records or Gift Aid if applicable).
3. Lawful Basis for ProcessingUnder UK GDPR, we rely on the following legal bases:
- Consent: For our Mailchimp newsletter and prize draw entries where you have "ticked a box."
- Legitimate Interests: To manage the essential logistics of the festival (e.g., contacting a scarecrow builder about their display location).
- Contract: Where you have purchased a ticket for a fundraiser and we need to provide that service.
4. Data Sharing & Third PartiesWe do not sell your data. We only share it with trusted service providers:
- Google Workspace: For secure storage of entry forms and volunteer lists.
- Mailchimp: To manage our email marketing. You can "Unsubscribe" at any time using the link in our emails.
- HMRC: Only if you have submitted a Gift Aid declaration.
5. Data Retention (How long we keep it)We do not keep data longer than necessary. Our policy is:
- Event Participant Data: Flagged for review/deletion via an automated system based on defined periods (e.g., 5 years for volunteers, 7 years for financial records).
- Paper Programmes: Once prize winners are contacted and marketing opt-ins are transferred to Mailchimp, physical paper records are securely destroyed (shredded/burnt) within 60 days of the event.
- Mailchimp: We periodically "clean" our list. If you have not opened an email from us in 24 months, your data will be archived or deleted.
6. CookiesOur website uses cookies to improve your experience. These include:
- Essential Cookies: Required for the website to function.
- Analytical Cookies: To see how many people visit our site (e.g., Google Analytics). You can choose to decline non-essential cookies via your browser settings.
7. Your RightsYou have the right to ask for a copy of your data, request corrections, or ask us to delete your information entirely. To exercise these rights, please contact us via our website contact form or email [email protected].
